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| All output is stored in Web-Link for a limited period of time. Each output item is assigned an expiration date. When the expiration date is reached, the output item is deleted and cannot be retrieved. |
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| Expiration periods and the action to take |
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| 1 day -- Rating forms |
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| View and print the rating forms immediately after creating them. |
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| 35 days -- Profiles, narratives, electronic form entry reports, data for download |
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View and print your profiles, narratives, and electronic form entry reports as soon as possible. You can download any of these reports to your local computer for longterm storage. |
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| If you are storing data in ADM, download the data as soon as possible. If you are part of a large group that is storing data centrally, communication and planning are important. Establish a protocol that ensures that data are retrieved from Web-Link in a timely manner. Select a designated Web-Link user as the recipient of downloaded data. The recipient should select to be notified as soon as data have been entered in Web-Link (ACCOUNT MANAGER -> FUNCTIONS -> PERSONAL SETTINGS -> Receive E-mail Notifications). |
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| 60 days -- Electronic form requests |
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| You can monitor the status of each request in ACCOUNT MANAGER -> CURRENT ACTIVITY STATUS -> Pending Electronic Forms. Look at the Entry Started column to see if a respondent has entered any information on-line. |
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| How can I find the expiration date? |
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| Rating forms |
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| View your rating forms in ACCOUNT MANAGER -> CURRENT ACTIVITY STATUS -> Rating Forms Ready to Print. Each rating form on the list displays its expiration date. |
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| Profiles, narratives, electronic form entry reports, data for download |
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| View your completed profiles, narratives, data for download, and electronic form entry reports in ACCOUNT MANAGER -> CURRENT ACTIVITY STATUS -> Profiles / Data Ready to Download. Each output item on the list displays its expiration date. |
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| Electronic form requests |
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| View your pending electronic form requests in ACCOUNT MANAGER -> CURRENT ACTIVITY STATUS -> Pending Electronic Forms. Each electronic form request on the list displays its expiration date. |
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| How do I know that output items are expiring today? |
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| If an output item is expiring today the message "Expiring today" displays in red at the top of the Current Activity Status area. In addition, the link where the expiring output is located will also be red. |
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