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| What are user groups? |
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| A user group is a set of account users classified together. The Account Administrator creates a descriptive title for each group and assigns account users to the group. An account can contain as many user groups as you wish. Individual users can be assigned to no group at all, or to as many different groups as needed. |
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| Output (profiles, narratives, electronic form reports and data for download) is still sent to an individual user. Members of a user group may optionally be allowed to view output received by any member of the group. This allows you to share results among specific users in your account. For example, in clinical situations where the patient might see different providers, it would be useful to allow several providers to see the ASEBA profile for that patient. Similarly, for case supervision purposes, a supervisor can see the output for all her supervisees. |
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| When a form is key-entered or an electronic form request is made, the e-units used can be assigned to a specific user group based on the output recipients, or can be charged to the account at large. This allows you to track e-unit usage more closely. New reports are available to help you audit e-unit usage by individuals, by groups, and for the account as a whole. |
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| Assigning e-units to the group determines whether the output can be viewed by authorized group members. Output that is charged to the account at large remains private to the output recipient. |
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| How can I share output without using groups? |
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| Now you can choose to direct a profile and/or narrative to two recipients. The profile and narrative can be viewed in each recipient's "Profiles/Data Ready to Download" output area. Simply choose your recipients when you are ready to submit the key-entered form or electronic form request. |
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| User groups and ADM |
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| User group information is not included with the "data download to ADM" output option. If you want to retain group designations, you must assign values for individual forms using the existing User-Defined variables available in and shared by both Web-Link and ADM. The User-Defined variables can then serve as criteria for exporting data for analysis and other purposes in ADM. |
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| Managing groups |
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| Groups management is under the rubric of Account Setup. The User Groups Management screen allows you to define new groups, edit the code and description of existing groups, and delete groups. The screen also allows you to add and remove group members. You can specify which group members can view group output. |
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| E-unit auditing is under the rubric of Account Reports. Using the new account reports screen, set a date range for your e-unit usage report and select the type of report you want to view. Report types available are the unit purchase history, and e-unit usage for: the entire account (summary report); details for each user group; details for all users, by user; and details for a single user. |
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